AI scheduling
Emergent Physicians of South Florida
AI Scheduling Across 6 Sites
8–10 hrs → 1–2 hrsPer schedule, for each medical director
Read case study The Challenge
Valley Immediate Care managed scheduling across six sites using Google Sheets. Building each monthly schedule took approximately 40 hours.
Everything was managed by hand
- Provider preferences
- Provider availability
- Requirements at each site
- Testing new shifts and staffing models
The Solution
Before Describe
- 40 hours to build each monthly schedule
- Built by hand in Google Sheets
- 1 month of schedules published in advance
- Days to test a new staffing model
With Describe
- Minutes to generate, plus a few hours of final adjustments
- AI builds it, the team reviews and publishes
- 3 months of schedules published in advance
- Minutes to test new shifts and staffing models
“Within a few minutes now, it does the work that took me 40 hours.”
Vanessa RaberDirector of Provider Support, Valley Immediate Care
“It's a no-brainer. If you're paying somebody to build a schedule, the time savings alone more than pay for the system.”
Brent KellChief Executive Officer, Valley Immediate Care
The Results
~95%Less scheduling time
1 → 3 monthsOf schedules published in advance
10–15 → ~5Open shifts, even after adding weekday coverage
MinutesTo test new shifts and staffing models
Providers are also happier with automated notifications, shift trading, and mobile access.
